Oshkosh Public Library Board of Trustees
Agenda – December 22, 2022
| Action Req | Page | |
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Call to Order: 4:00 PM |
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| Public Comments | ||
| Consent Agenda: | YES | 293-296 |
| 1. Minutes of the Regular Meeting of November 17, 2022 | ||
| 2. Vouchers Payable - $316,585.43 | ||
| Items Removed from Consent Agenda | ||
| New Business | ||
| 3. 2023 OPL Pay Plan: The 2023 pay plan matrix is presented for Library Board consideration. The hourly rates in this matrix are 4% higher than those in the 2022 matrix. These pay rates were built into the final version of the 2023 operating budget approved by the Board on September 29, 2022. | YES | 297 |
| 4. Appointments to Board Finance Committee for 2022-2023 | YES | |
| 5. Board Finance Committee Meeting Calendar – 2023: Director proposes establishing meeting dates for the Finance Committee. These dates will ensure a quarterly regular meeting of the committee to take place the week before a regular full board meeting, enabling incorporation of any recommended action by the committee on the next agenda for the full Board. 2023 dates proposed: Tuesday, February 14; Tuesday, May 16; Tuesday August 22; and Tuesday November 21. All meetings to begin at 4:00 pm. | YES | |
| 6. Proposed Revision - Expenditure Policy for Gifts, Bequests, or Endowments: Revised policy incorporating Oshkosh City Attorney advice (memo dated 11-21-2021) that, because the Library’s permanent funds are endowments and not legally established trusts, they ought to be referenced as gifts, bequests or endowments. Main revisions are to the title of the policy and to Section I. Purpose.
Director also proposes revising Section IV. Spending Guidelines – General to alter the three-year fund balance basis from December 31 to September 30. This change will allow endowment fund allocations to be considered by the Board before the end of each year, thus allowing projects to get underway immediately in the new year. |
YES | 298-300 |
| 7. Endowment Fund 2023 Allocation Proposals – Round One: Proposed 2023 endowment fund allocations with fund limits calculated using a 3-year, end of third quarter average balance. | YES | 301 |
| 8. Appointments to Director Compensation Committee for 2021-2023 | YES | |
| 9. Director Performance Evaluation Process: Director’s memo with proposed timetable for 2022 performance evaluation process is included in this month’s document packet. Action requested: Board decide whether to approve the timetable as proposed. | ||
| Informational Items: | NO | |
| 10. Revenues | ||
| 11. Expenditures | ||
| 12 .Library Highlights | ||
| 13. Monthly Statistics | ||
| 14. Donations | ||
| 15. Personnel Changes | ||
| 16. Oshkosh City Attorney - Memo regarding Funds for the Benefit of the Library 15 November 2021 | ||
| 17. Oshkosh City Attorney - Chart and Notes regarding Existing Library Dunds 9 November 2021 | ||
| Library Director's Report | NO | |
| Future Agenda Items | NO | |
| 18. January: 2022 Strategic Action Plan Year-end Report/2023 Strategic Action Plan | ||
| 19. January: Director 2022 performance evaluation/2023 goals | ||
| Trustee Reports and Comments | NO | |
| Adjournment | YES | |
| Next Scheduled Meeting: | ||
| January 26, 2023 at 4:00 PM |
