March 30, 2023

Oshkosh Public Library Board of Trustees
Agenda –   March 30, 2023

	Action Req	Page
Call to Order - 4:00 PM
Public Comments
Consent Agenda:	YES	81-86
1. Minutes of the Special Meeting of February 28, 2023
2. Vouchers Payable - $317,039.13
Items Removed from Consent Agenda
New Business
3. Guest: Lindsay Reuer, Children’s Librarian, will discuss OPL’s 1,000 Books Challenge campaign that is led by the Children and Family Outreach Services Department.
4. 2023 Endowment Fund Expenditure Proposal – Round Four: Director proposed endowment funds expenditures to support a downtown “Greetings from Oshkosh” mural that will feature the Library lions, to make good on a commitment made in 2021 for honorarium support to the Oshkosh Poet Laureate, and to match a grant from local manufacturer Generac Power Systems to support our Summer Reading Challenge. Action Requested: Decide whether to approve proposed Round Four endowment fund expenditures. Laureate.	YES	87
5. Endowment Fund Expenditure Policy: The Board’s Finance Committee considered revision of the Spending Guidelines section of the policy. The revision would allow library trustees to put forward spending proposals through the agency of the Board President. Memo included in this meeting’s document packet. Committee recommends approval. Action Requested: Decide whether to approve revisions to the policy.	YES	88
6. Investment & Fund Management Policy: Revisions to the policy are submitted for Board consideration: The Director has revised text to exchange phrasing from “trust funds” to “gifts, bequests, or permanent endowments.” During its review of the policy the Finance Committee suggested additional text to add oversight of the asset allocation among endowment funds to the Investment Committee’s duties. Revised policy included in this meeting’s document packet. Finance Committee recommends approval. Action Requested: Decide whether to approve revised policy.	YES	89-92
7. OACF Endowment Funds Asset allocation: The Board’s Finance Committee considered Director’s proposed re-allocation of assets in the five major endowment funds. The proposed changes are detailed in a memo in this meeting’s document packet. Finance Committee recommends approval. Action Requested: Decide whether to authorize proposed fund re-allocations.	YES	93
8. Employee Manual Analysis and Review: Board President Bracken has completed a comparative analysis of the policies in the Library and City of Oshkosh employee handbooks. A memo from President Bracken and the Director summarizes the findings and recommends a process for further review. Action Requested: Instruct Director as to how the Board wishes to proceed with further review or revision of personnel policies.	Yes	94
9. Analysis and Proposed Revision: Library Employee Handbook, Section 221 – Vacation: Director reviews differences between the Library policy and that of the City. Director recommends continuing the approach approved by the board on July 28, 2022, i.e., “earn as you go (start employment with a balance, earn each month, use up to a maximum balance” rather than the City’s back-loaded approach (earn first then use). A few minor revisions are proposed to address points in the City’s policy that are not presently addressed in the Library policy. Action Requested: Decide whether to approve the Director’s proposed revisions.	Yes	95-104
10. Proposed Personnel Policy Revision: Library Employee Handbook Section 306 – Inclement Weather Policy: Recent weather events led to scrutiny of the Library’s policy in this area. Opportunities both for greater clarity and for increased alignment with City policy presented themselves. Action Requested: Decide whether to approve proposed revisions to the Library’s Inclement Weather Policy.	Yes	105-107
Informational Items:	NO	108-116
11. Revenues
12.Regular Expenditures   Endowment Fund Expenditures
13 .Library Highlights
14. Monthly Statistics
15. Donations
16. Personnel Changes
Library Director's Report	NO
Trustee Reports and Comments	NO
Adjournment	YES
Next Scheduled Meeting:
April 27, 2023 at 4:00 PM