February 23, 2023

Oshkosh Public Library Board of Trustees
Agenda –   February 23, 2023

  Action Req Page
Call to Order - 4:00 PM    
Public Comments    
Consent Agenda: YES 40-57
1. Minutes of the Regular Meeting of January 26, 2023    
2. Minutes of the OPL Board Finance Committee February 15, 2023    
3. Vouchers Payable - $171,505.93    
4. 2022 state annual report.    
Items Removed from Consent Agenda    
New Business    
5. Guest: Lindsay Reuer, Children’s Librarian, will discuss OPL’s 1,000 Books Challenge campaign that is led by the Children and Family Outreach Services Department. NO  
6.  2023 Endowment Fund Expenditure Proposal – Round Three: Director proposed endowment support for refresh of Juvenile Fiction collection and seating, 2023 Staff Development Day speaker and lunch, and 2023 stipend payments to support Oshkosh Poet Laureate.  YES 58
7.   Endowment Fund Expenditure Policy: The Board’s Finance Committee considered revision of the Spending Guidelines section of the policy. The revision would allow library trustees to put forward spending proposals through the agency of the Board President. Memo included in this meeting’s document packet. Committee recommends approval. Action requested: Decide whether to approve revisions to the policy. YES 59

8.  Investment & Fund Management Policy: Revisions to the policy are submitted for Board consideration: The Director has revised text to exchange phrasing from “trust funds” to “gifts, bequests, or permanent endowments.”

During its review of the policy the Finance Committee suggested additional text to add oversight of the asset allocation among endowment funds to the Investment Committee’s duties. Revised policy included in this meeting’s document packet. Finance Committee recommends approval. 

YES 60-63
9. OACF Endowment Funds Asset allocation: The Board’s Finance Committee considered Director’s proposed re-allocation of assets in the five major endowment funds. The proposed changes are detailed in a memo in this meeting’s document packet. Finance Committee recommends approval.  YES 64
10. Employee Manual Analysis and Review: Board President Bracken has completed a comparative analysis of the policies in the Library and City of Oshkosh employee handbooks. A memo from President Bracken and the Director summarizes the findings and recommends a process for further review.  YES 65-69
Informational Items: NO 70-77
11. Revenues    
12. Expenditures    
13 .Library Highlights    
14. Monthly Statistics    
15. Donations    
16. Personnel Changes    
Library Director's Report NO  
17. Library trustee term expirations: Terms of service on the library board expire on 31 May 2023 for city appointees Bill Bracken, Baron Perlman, and Amber Shemanski. Larry Lautenschlager’s County appointment expires on 1 June 2023. Please inform the Director if you wish to be re-appointed. Recommendations for appointments are made by the Mayor and submitted to the Oshkosh Common Council for approval. County appointments are submitted by the County Executive and approved by the Board of Supervisors.    
Trustee Reports and Comments    
Adjournment YES  
Next Scheduled Meeting:      
    March 30, 2023 at 4:00 PM